System and method of intelligently sharing conference content

ABSTRACT

A computer-implemented method for sharing conference content is provided. The method comprises receiving a share input from a first device corresponding to a participant of a conference session, determining content for sharing using communication information associated with the participant, determining that the content is available through a second device and sharing the content using the second device.

TECHNICAL FIELD

The present disclosure relates generally to the field of conferencingsystems. Specifically, the present disclosure relates to systems andmethods of intelligently sharing conference content.

BACKGROUND

Online and virtual conferences have become a prominent feature inconducting business in light of the multi-locational aspect of mostbusinesses. The use and importance of online and virtual conferenceshave been heightened due to shelter-in-place restrictions that wereinstituted in response to the COVID-19 pandemic, along with aconcomitant trend towards companies allowing more remote working and theresulting migration of many employees to more remote suburbs, or evendifferent cities, states, or countries.

While it is commonplace for users of online conferences to share contentthat is stored locally on their own user devices, problems arise ifmultiple users have different versions stored in different locations.The present disclosure solves the above limitations of a presenttechnology.

SUMMARY

The appended claims may serve as a summary of the invention.

BRIEF DESCRIPTION OF THE DRAWINGS

FIG. 1 depicts a conference management system, in an example embodiment.

FIG. 2 depicts a content sharing system, in an example embodiment.

FIG. 3 depicts a neural network, in an example embodiment.

FIG. 4A depicts a display screen and graphical user interface, in anexample embodiment.

FIG. 4B depicts a display screen and graphical user interface, in anexample embodiment.

FIG. 4C depicts a display screen and graphical user interface, in anexample embodiment.

FIG. 5 is a flowchart that shows a method of intelligently sharingconference content, in an example embodiment.

FIG. 6 is a flowchart that shows a method of intelligently sharingconference content, in an example embodiment.

FIG. 7 is a diagram of an example conference management server, inaccordance with some embodiments of the present disclosure.

DETAILED DESCRIPTION

Before various example embodiments are described in greater detail, itshould be understood that the embodiments are not limiting, as elementsin such embodiments may vary. It should likewise be understood that aparticular embodiment described and/or illustrated herein has elementswhich may be readily separated from the particular embodiment andoptionally combined with any of several other embodiments or substitutedfor elements in any of several other embodiments described herein.

It should also be understood that the terminology used herein is for thepurpose of describing concepts, and the terminology is not intended tobe limiting. Unless defined otherwise, all technical and scientificterms used herein have the same meaning as commonly understood by thoseskilled in the art to which the embodiment pertains.

Unless indicated otherwise, ordinal numbers (e.g., first, second, third,etc.) are used to distinguish or identify different elements or steps ina group of elements or steps, and do not supply a serial or numericallimitation on the elements or steps of the embodiments thereof. Forexample, “first,” “second,” and “third” elements or steps need notnecessarily appear in that order, and the embodiments thereof need notnecessarily be limited to three elements or steps. It should also beunderstood that the singular forms of “a,” “an,” and “the” includeplural references unless the context clearly dictates otherwise.

Some portions of the detailed descriptions that follow are presented interms of procedures, methods, flows, logic blocks, processing, and othersymbolic representations of operations performed on a computing deviceor a server. These descriptions are the means used by those skilled inthe arts to most effectively convey the substance of their work toothers skilled in the art. In the present application, a procedure,logic block, process, or the like, is conceived to be a self-consistentsequence of operations or steps or instructions leading to a desiredresult. The operations or steps are those utilizing physicalmanipulations of physical quantities. Usually, although not necessarily,these quantities take the form of electrical, optical or magneticsignals capable of being stored, transferred, combined, compared, andotherwise manipulated in a computer system or computing device or aprocessor. These signals are sometimes referred to as transactions,bits, values, elements, symbols, characters, samples, pixels, or thelike.

It should be borne in mind, however, that all of these and similar termsare to be associated with the appropriate physical quantities and aremerely convenient labels applied to these quantities. Unlessspecifically stated otherwise as apparent from the followingdiscussions, it is appreciated that throughout the present disclosure,discussions utilizing terms such as “storing,” “determining,” “sending,”“receiving,” “generating,” “creating,” “fetching,” “transmitting,”“facilitating,” “providing,” “forming,” “detecting,” “processing,”“updating,” “instantiating,” “identifying”, “contacting”, “gathering”,“accessing”, “utilizing”, “resolving”, “applying”, “displaying”,“requesting”, “monitoring”, “changing”, “updating”, “establishing”,“initiating”, or the like, refer to actions and processes of a computersystem or similar electronic computing device or processor. The computersystem or similar electronic computing device manipulates and transformsdata represented as physical (electronic) quantities within the computersystem memories, registers or other such information storage,transmission or display devices.

A “computer” is one or more physical computers, virtual computers,and/or computing devices. As an example, a computer can be one or moreserver computers, cloud-based computers, cloud-based cluster ofcomputers, virtual machine instances or virtual machine computingelements such as virtual processors, storage and memory, data centers,storage devices, desktop computers, laptop computers, mobile devices,Internet of Things (IoT) devices such as home appliances, physicaldevices, vehicles, and industrial equipment, computer network devicessuch as gateways, modems, routers, access points, switches, hubs,firewalls, and/or any other special-purpose computing devices. Anyreference to “a computer” herein means one or more computers, unlessexpressly stated otherwise.

The “instructions” are executable instructions and comprise one or moreexecutable files or programs that have been compiled or otherwise builtbased upon source code prepared in JAVA, C++, OBJECTIVE-C or any othersuitable programming environment.

Communication media can embody computer-executable instructions, datastructures, program modules, or other data in a modulated data signalsuch as a carrier wave or other transport mechanism and includes anyinformation delivery media. The term “modulated data signal” means asignal that has one or more of its characteristics set or changed insuch a manner as to encode information in the signal. By way of example,and not limitation, communication media can include wired media such asa wired network or direct-wired connection, and wireless media such asacoustic, radio frequency (RF), infrared and other wireless media.Combinations of any of the above can also be included within the scopeof computer-readable storage media.

Computer storage media can include volatile and nonvolatile, removableand non-removable media implemented in any method or technology forstorage of information such as computer-readable instructions, datastructures, program modules, or other data. Computer storage media caninclude, but is not limited to, random access memory (RAM), read onlymemory (ROM), electrically erasable programmable ROM (EEPROM), flashmemory, or other memory technology, compact disk ROM (CD-ROM), digitalversatile disks (DVDs) or other optical storage, solid state drives,hard drives, hybrid drive, or any other medium that can be used to storethe desired information and that can be accessed to retrieve thatinformation.

It is appreciated that present systems and methods can be implemented ina variety of architectures and configurations. For example, presentsystems and methods can be implemented as part of a distributedcomputing environment, a cloud computing environment, a client serverenvironment, hard drive, etc. Example embodiments described herein maybe discussed in the general context of computer-executable instructionsresiding on some form of computer-readable storage medium, such asprogram modules, executed by one or more computers, computing devices,or other devices. By way of example, and not limitation,computer-readable storage media may comprise computer storage media andcommunication media. Generally, program modules include routines,programs, objects, components, data structures, etc., that performparticular tasks or implement particular data types. The functionalityof the program modules may be combined or distributed as desired invarious embodiments.

It should be understood, that terms “user” and “participant” have equalmeaning in the following description.

Embodiments are described in sections according to the followingoutline:

1.0 GENERAL OVERVIEW

2.0 STRUCTURAL OVERVIEW

3.0 FUNCTIONAL OVERVIEW

4.0 PROCEDURAL OVERVIEW

1.0 General Overview

The present disclosure generally relates to intelligently sharingconference content. The terms “conference” or “conferencing” refers to ameeting in, for example, audio and/or video formats between users,herein referred to as participants or attendees. The term “attendee”refers to a participant who is not presenting at a conference. The term“presenter” refers to a participant who is presenting at a conference.The term “content” refers to content shared between participants duringa presentation, such as computer screens, computer applications,presentation slides, documents, images, hyperlinks, audio, video, text,or any other content shared between participants.

Generally, a conferencing system allows participants to communicate andshare various types of content. For example, audio content may be sharedin the form of synchronous and/or asynchronous voice data. Synchronousvoice data may include multi-directional live audio exchanges, such asVoice over Internet Protocol (VoIP) exchanges, or exchanges using othervarieties of telephony. In another example, video content may also beshared in the form of video data exchanged during a video conference,streaming video broadcast between participants, and so forth.

In some embodiments, a conferencing system may be application-based orweb-based. A web-based conferencing platform, for example, allowsparticipants to share, in real-time, their computer screens, computerapplications, or web-based content among the computers and mobiledevices of the participants using a web browser, a web portal, or anyother Internet-based platform. The web conferencing platform may be aninternet-based software as a service (SaaS) system, in some embodiments.As another example, a multimedia conferencing system may includeparticipants attending a lecture or a meeting at a location andinteracting with each other in person and through mobile devices. Forexample, participants may attend a lecture and interact with each otherthrough mobile devices while listening to a lecture.

The present disclosure relates to a method for sharing conferencecontent. The method comprises receiving a share input from a firstdevice corresponding to a participant of a conference session,determining content for sharing using communication informationassociated with the participant, determining that the content isavailable through a second device, and sharing the content using thesecond device.

In some embodiments, a computer-readable medium storing a set ofinstructions that, when executed by a processor cause receiving a shareinput from a first device corresponding to a participant of a conferencesession. The instructions also cause determining content for sharingusing communication information associated with the participant,determining that the content is available through a second device, andsharing the content using the second device.

In some embodiments, instructions stored in a memory and executed by aprocessor of a system cause receiving a share input from a first devicecorresponding to a participant of a conference session, determiningcontent for sharing using communication information associated with theparticipant, determining that the content is available through a seconddevice, and sharing the content using the second.

The current disclosure provides a technological solution to thetechnological problem of inaccessibility to content for sharing that mayarise due to different participants having different or older versionsof sharable content or not having access to the sharable content alltogether. The technological solution involves automatically determiningcontent for sharing, determining a source for where that content forsharing can be retrieved, and automatically sharing that content amongparticipants based on communications of the participants of theconference.

2.0 Structural Overview

FIG. 1 shows an example conference management system 100 in whichvarious implementations as described herein may be practiced. Conferencemanagement system 100 enables a plurality of users to engage inconference meetings and share content during those conferences. In someexamples, one or more components of conference management system 100,such as conference management server 150, can be used to implementcomputer programs, applications, methods, processes, or other softwareto perform the described techniques and to realize the structuresdescribed herein.

As shown in FIG. 1, conference management system 100 includes one ormore user devices 120A-120E (collectively, referred to as user devices120), a network 140, a conference management server 150, and a database170. The components and arrangements shown in FIG. 1 are not intended tolimit the disclosed embodiments, as the system components used toimplement the disclosed processes and features can vary.

The network 140 facilitates communications and sharing of conferencescheduling content between user devices 120 (some or all) and theconference management server 150. The network 140 may be any type ofnetworks that provides communications, exchanges information, and/orfacilitates the exchange of information between the conferencemanagement server 150 and user devices 120. For example, network 140broadly represents a one or more local area networks (LANs), wide areanetworks (WANs), metropolitan area networks (MANs), globalinterconnected internetworks, such as the public internet, publicswitched telephone networks (“PSTN”), or other suitable connection(s) orcombination thereof that enables conference management system 100 tosend and receive information between the components of conferencemanagement system 100. Each such network 140 uses or executes storedprograms that implement internetworking protocols according to standardssuch as the Open Systems Interconnect (OSI) multi-layer networkingmodel, including but not limited to Transmission Control Protocol (TCP)or User Datagram Protocol (UDP), Internet Protocol (IP), HypertextTransfer Protocol (HTTP), and so forth. All computers described hereinare configured to connect to the network 140 and the disclosure presumesthat all elements of FIG. 1 are communicatively coupled via network 140.A network may support a variety of electronic messaging formats, and mayfurther support a variety of services and applications for user devices120.

The conference management server 150 can be a computer-based systemincluding computer system components, desktop computers, workstations,tablets, hand-held computing devices, memory devices, and/or internalnetwork(s) connecting the components. The conference management server150 may be configured to provide conference services to users 130A-130E.The conference management server 150 may be configured to receiveinformation from user devices 120 over the network 140, process theinformation, store the information to a database 170, and/or transmitnotifications to the user devices 120 over the network 140. For example,the conference management server 150 may be configured to analyzephysical inputs, video signals, and audio signals sent by users130A-130E and enable intelligent sharing of various content between tothe users 130A-130E. The conference management server 150 is configuredto communicate with user devices 120A-120E in order to determine,select, and share content during a conference session.

In some implementations, the functionality of the conference managementserver 150 described in the present disclosure is distributed among oneor more of the user devices 120A-120E. For example, one or more of theuser devices 120A-120E may perform functions such as automaticallydetecting content to share, determining an availability of the content,accessing and controlling the content locally or remotely, and causingthe content to display in a display screen of a user device 120A-120E.

The database 170 includes one or more physical or virtual storagescoupled with or accessible by the conference management server 150and/or the user devices 120A-120E. The database 170 is configured tostore content for sharing, communication information or communicationdata of at least one participant of the conference session, trainingdatasets and/or machine learning algorithm(s) for automaticallydetermining content to share, and any other relevant data. In someembodiments, the database 170 is stored in a cloud-based server (notshown) that is accessible by the conference management server 150 and/orthe user devices 120A-120E through the network 140. While the database170 is illustrated as an external device connected to the conferencemanagement server 150, the database 170 may also reside within theconference management server 150 as an internal component of theconference management server 150.

As shown in FIG. 1, users 130A-130E may communicate with conferencemanagement server 150 using various types of user devices 120A-120E vianetwork 140. As an example, user devices 120A, 120B, and 120D include adisplay such as a television, tablet, computer monitor, videoconferencing console, or laptop computer screen. User devices 120A,120B, and 120D may also include video/audio input devices such as avideo camera, web camera, or the like. As another example, user devices120C and 120E include mobile devices such as a tablet or a smartphonehaving display and video/audio capture capabilities. User devices120A-120E may also include one or more software applications thatfacilitate the user devices to engage in communications, such as IM,text messages, E-mail, VoIP, video conferences, or any othercommunications with one another.

3.0 Functional Overview

FIG. 2 depicts a content sharing system, in an example embodiment. Inthe example of FIG. 2, an application 210 runs on the conferencemanagement server 150. The application 210 is an application thatautomatically determines likely content for sharing and the availabilityof that content across various devices. The application 210 alsoevaluates access control to the content, and subsequent causes thedisplaying of the shared content. For example, application 210 may allowa user at user device 120A to access a third party's file that is storedelsewhere, such as in database 170 or on user device 120C, and sharethat file with other users during a conference session. In someembodiments, the content is also available for sharing after theconference session has ended.

In one embodiment, the application 210 is configured with one or moremodules or set of instructions for content selection and sharing. In theexample of FIG. 2, the application 210 is configured with a contentselection module 212, a content availability module 214, a contentaccess & control module 216, and a content display module 218, asfurther described herein. While the example of FIG. 2 depicts fourmodules, any number of modules across any number of devices may be used.In some embodiments, fewer modules are used while in other embodiments,additional modules are used.

In an embodiment, the content selection module 212 selects content forsharing. In some embodiments, the content selection modules 212automatically evaluates participant communications and determinescontent for sharing. Content for sharing may be content that is likelyto be shared based on communications related to the content. Forexample, if a participant has a chat history indicating that a documententitled “Business Plan” needs to be finalized in time for the currentconference session meeting, then the “Business Plan” document may bedetermined to be a document that is likely to be shared during theconference session. As another example, if two participants had aprevious phone conversation to discuss an upcoming quarterly meetingwhere financial results should be shared, the content selection module212 will identify a “Quarterly Results” presentation file as the contentthat is likely to be shared during the conference session, even if the“Quarterly Results” presentation will be presented by a thirdparticipant who did not participate in the phone conversation. In someembodiments, the content selection module 212 will identify a mostrecently updated version of the content for sharing from among thevarious participants. In some embodiments, the content that is likely tobe shared during the conference session may also be shared after theconference session (e.g. during a different conference session or asubsequent follow-up conference session).

The content selection module 212 will evaluate various types ofcommunications of all attendees and/or participants of the conferencesession made prior to or during the conference session to determine thecontent for sharing. Different types of communication may include, forexample, text data, audio data, or any other type of data.

Text data of participants communications may be stored in the database170 or on user devices 120A-120C. The text data may be analyzed by themanagement server 150 using existing natural language processing (NLP)and machine learning (ML) techniques to determine content for sharing.

Audio data of participants communications may also be stored in thedatabase 170 as an audio file. In some embodiments, the audio data istranscribed and stored as text data. The transcription may be producedand that subsequently analyzed by the management server 150 usingexisting NLP and ML techniques.

In an embodiment, machine learning may be used to train the contentselection module 212 to automatically select the likely content forsharing during a conference session. Referring to FIG. 3, a neuralnetwork 300 may utilize an input layer 310, one or more hidden layers320, and an output layer 330 to train a machine learning algorithm ormodel to detect content for sharing 332. Data for the input layer 310may include text data, audio data, as well as other data, such as datapertaining to the recency of access to certain files, applications, orcommunications (e.g. file sent via email or chat right before the startof the conference session), keywords in text or audio format, data aboutrecently updated files by participants of the conference session, and soforth, as further described herein. The output layer 330 includes thedetermined content for sharing 332. In some embodiments, where contentsfor sharing are labeled, supervised learning is used such that knowninput data, a weighted matrix, and know output data is used to graduallyadjust the model to accurately compute the already known output. Inother embodiments, where contents for sharing are not labeled,unstructured learning is used such that a model attempts to reconstructknown input data over time in order to learn.

Training of the neural network 300 using one or more training inputmatrices, a weight matrix and one or more known outputs is initiated byone or more computers associated with the content selection module 212.For example, the content selection module 212 may be trained by one ormore training computers and, once trained, used in association with theconference management server 150 and/or user device 120A-120E todetermine which content will likely be shared and subsequently enable auser 130A-130E to share the content. In an embodiment, a computingdevice may run known input data through a deep neural network 300 in anattempt to compute a particular known output. For example, a servercomputing device uses a first training input matrix and a default weightmatrix to compute an output. If the output of the deep neural networkdoes not match the corresponding known output of the first traininginput matrix, the server adjusts the weight matrix, such as by usingstochastic gradient descent, to slowly adjust the weight matrix overtime. The server computing device then re-computes another output fromthe deep neural network with the input training matrix and the adjustedweight matrix. This process continues until the computer output matchesthe corresponding known output. The server computing device then repeatsthis process for each training input dataset until a fully trained modelis generated.

In the example of FIG. 3, the input layer 310 includes a plurality oftraining datasets that are stored as a plurality of training inputmatrices in an associated database, such as database 170 of FIG. 2. Thetraining input data includes, for example, text data 302, audio data 304and other data 306. Text data 302 relates to text communications betweenparticipants, attendees, and/or non-participants. Text data 302 includesShort Message Service (SMS) or Multimedia Messaging Service (MMS)messages, messaging applications messages, collaboration tool messages,e-mail messages, transcriptions, etc. Audio data 304 is input datarelated to any audio communications between participants, attendees,and/or third parties who are not part of upcoming conference session.Other data 306 may include input data related to any other information,such as information related to a recency of access to certaincommunications (e.g. files sent via email or chat before the start ofthe conference session), keywords in text or audio form, data pertainingto recently updated files by participants of the conference session,etc. While the example of FIG. 3 uses a single neural network for textdata 302, audio data 304, and other data 306, in some embodiments,separate neural networks may be used in association with any set oftraining data. Any number of neural networks may be used to train thecontent selection module 202.

In the embodiment of FIG. 3, hidden layers 320 represent variouscomputational nodes 321, 322, 323, 324, 325, 326, 327, 328. The linesbetween each node 321, 322, 323, 324, 325, 326, 327, 328 representweighted relationships based on the weight matrix. As discussed above,the weight of each line is adjusted overtime as the model is trained.While the embodiment of FIG. 3 features two hidden layers 320, thenumber of hidden layers is not intended to be limiting. For example, onehidden layer, three hidden layers, ten hidden layers, or any othernumber of hidden layers may be used for a standard or deep neuralnetwork. The example of FIG. 3 also features an output layer 330 withcontent for sharing 332 as the known output. The content for sharing 332indicates content that will likely be shared. For example, the contentfor sharing 332 may be files, such as documents, slideshows, audiofiles, video files, etc., as well as hyperlinks, display screens of userdevices, particular application(s) running on user devices, or any othercontent. As discussed above, in this structured model, the content forsharing 332 is used as a target output for continuously adjusting theweighted relationships of the model. When the model successfully outputsthe content for sharing 332, then the model has been trained and may beused to process live or field data.

Once the neural network 300 of FIG. 3 is trained, the trained contentselection module 212 will accept field data at the input layer 310, suchas recent or current communication information. In some embodiments, thefield data is live data that is accumulated in real time, such as a livestreaming video and/or audio of a conference session. In otherembodiments, the field data may be current data that has been saved inan associated database, such as database 170. The trained contentselection module 212 is applied to the field data in order to identifycontent for sharing at the output layer 330. For instance, a trainedcontent selection module 212 can identify a slideshow presentation thatwas discussed in a participant's recent chat exchange as the content toshare.

Returning to FIG. 2, the content availability module 214 checks for theavailability of the determined content across various devices andstorage databases. The content availability module 214 will, forexample, check a local computer or other device of a presenter and/orcloud storage servers and databases that the presenter has access to, orother participants' local computers, devices, and/or cloud servers anddatabases that other participants have access to. In another embodiment,the content availability module 214 can check if the content for sharingis accessible on shared folders and other publicly or partially publicly(for example, a public portal inside an organization) availableresources. For example, if the content selection module 212 determinedthat the “Business plan” document will likely be shared during aconference session, the content availability module 214 checks if thisdocument is present on the presenter's local computer or stored in cloudplatforms that the presenter has logged into, has an account with, orotherwise has access to. In another embodiment, the content availabilitymodule 214 checks if the document is present on any other deviceassociated with other participants and/or third parties.

The conference management server 150 can store the results of the checkperformed by the content availability module 214 in the database 170.The check results can be stored as a link to the content for sharing oras a database copy of the content for sharing, with all relatedinformation such as the date of creation, date of last modification,date of last opening, etc. In some embodiments, rather than linking tothe content, a copy of the content is stored locally on the conferencemanagement server 150 or locally on a user device such as User device120A, 120C. Thereafter, the content may be shared from the server or theuser device. In the example above, the content availability module 214determines that the “Business plan” document is stored in multiplelocations: on a local computer of the presenter (for example, Userdevice 120C), in a cloud storage where the presenter was logged on andon an attendee's local computer (for example, User device 120A). Thisinformation is subsequently stored by the conference management server150 in the database 170 as links to these “Business plan” files. In someembodiments, check results and/or associated information is stored inthe database 170 or locally on a user device for retrieval after theconference session has ended. For example, a link to the content forsharing, along with all associated information, may be stored indatabase 170 for subsequent retrieval thereafter, such as during a laterconference session or for later local access from a user device.

The content access and control module 216 determines if the content forsharing can be retrieved and shared from storage. In some embodiments,the content access and control module 216 evaluates security and accesscontrols associated with the content and determines whether the contentis sharable. Some content, such as privileged and/or confidentialdocuments, may have associated access controls that prevent theconference management server 150 from accessing the files for sharing.For example, if the content selection module 212 determines that a“Business plan” document will likely be shared, and the contentavailability module 214 determines that it is stored in three locations,the content access and control module 216 then checks for theaccessibility of the document in all three locations. If the “Businessplan” document that is stored on a third-party participant's localdevice has permissive security settings that allow for sharing, thenthen that particular version of the “Business plan” from the thirdparty's device can be shared. If the “Business plan” document that isstored locally on the presenter's device and in the presenter's cloudstorage has restrictive security settings that deny sharing, then thoseversions of the “Business plan” may contain confidential information andwill not be shared.

In some embodiments, the content access and control module 216 requestsaccess to restricted content to obtain the security rights to share thecontent. For example, the content access and control module 216 mayenable a presenter to request access to a restricted document, which theowner of that restricted document can grant or deny. In someembodiments, the content access and control module 216 may enable apresenter to directly alter the security settings from restrictive topermissive. For example, the content access and control module 216 maydetermine that the presenter is a high-ranking executive based on thepresenter's job title and subsequently grant the presenter overridingcredentials that enable the high-ranking executive to access theotherwise restricted documents. In some embodiments, overridingcredentials for access to restricted documents is provided automaticallybased on the presenter's job title or position, role in an organization,involvement in creating the shared content, or any other factor.

In some embodiments where several similar documents are determined to beavailable for sharing by the content availability module 214, thecontent access and control module 216 determines which of thesedocuments is the most recent. In some embodiments, recency may be arecency of change, recency of access (e.g. opened), or recency ofcreation. In the example from above, the content access and controlmodule 216 checks if the conference management server 150 can accesseach of these files and checks additional information related to thesefiles, such as the date of creation, date of last change, and date oflast opening. Based on the performed check, the content access andcontrol module 216 determines that the “Business plan” document storedon the presenter's computer (e.g. User device 120C) is inaccessible andhas a creation date, last modified date, and last opened date of oneweek prior to the conference session. The content access and controlmodule 216 also determines that the “Business plan” document stored onthe cloud storage is inaccessible, has restrictions on execution, andhas a creation date of one week prior to the conference session, a lastmodified date of 3 days prior to the conference session, and a lastopened date of one day prior to the conference session. The contentaccess and control module 216 also determines that the “Business plan”document stored on an attendee's local computer (e.g. User device 120A)is accessible, has a creation date of one week prior to the conferencesession, a last modified date and last opening date of 3 days before theconference session. Based on this information the access and controlmodule 216 determines that most updated version of the “Business plan”document that is accessible is the version stored on the attendee'slocal computer and marks the associated record in the database 170, forexample with a designation of “to share.”

The content display module 218 causes to display the content that is tobe shared during the conference session. In some embodiments, thecontent may be shared after or external to the current conferencesession. For instance, the content may be shared during a differentconference session or made available locally through a user device. Thecontent display module 218 obtains a link stored in the database 170that has been designated “to share,” retrieves the content for sharing,and sends it to be displayed through User devices 120A-120C. In someembodiments, the content is shared through a web browser running on Userdevices 120A-120C. For example, the content display module 218 causesthe content to be displayed through a browser associated with any of theuser devices. In another embodiment, the content display module 218sends the content for sharing only to selected user devices, for exampleonly to the User device 120A and User device 120C. Selection of whichuser devices can be done automatically based on participant position,participant level of access to an information inside an organization,participants level of engagement in a discussed topic, etc.Additionally, selection of the user devices to share the content withcan be done by the presenter or by a moderator of the conferencesession.

FIG. 4A, FIG. 4B, and FIG. 4C depict a display screen and graphical userinterface, in example embodiments.

FIG. 4A depicts a display screen and graphical user interface 400. Thedisplay screen and graphical user interface 400 can be located on a userdevice 120C, which is associated with User 130A. The User device 120Cincludes a display 404, where a user interface of a conference sessioncan be displayed, as well as a camera 402 that can capture video feed ofa User 130C. The display 404, in this example embodiments, visuallypresents participant indicators 406 that show the identity of theparticipants of the conference session, as well as controls 408 thatprovides the user 130C with ability to switch on/off some functionsduring the video conference session, such as mute/unmute, turning thecamera 402 on/off, and a share control 410 that allows User 130C toshare the content that was determined to be shared by the conferencemanagement server 150.

FIG. 4B depicts a display screen and graphical user interface 400. Thedisplay screen and graphical user interface 400 comprises all elementsdescribed in FIG. 4A and additional elements that arrive in response toUser 130C selecting the share control 410 function. The selection can bedone by clicking on the share control 410 button, by taping on the sharecontrol 410 button or by a voice input from the presenter with a commandto select the share control 410 button or with a command expressing thedesire to start sharing.

After selecting the share control, a menu 412 pops up on the display 404in some embodiments. The menu 412 comprises options 414, 416, 418, 420of the content for sharing. In this example embodiment, the option 414is a Document A, the option 416 is a Link B, the option 418 is a SlideDeck C, the option 420 is an Image D. Referring to the example above,the Document A can be the “Business plan” document that was determinedby the conference management server 150 as the likely content forsharing. The Link B, the Slide Deck C, and the Image D may be additionalcontent for sharing with a lower score or rating for the likelihood forselection. For example, these options 416, 418, 420 may have fewerkeywords, less communications referencing them, and/or fewer accessattempts before the conference session. The order in which the options414, 416, 418, 420 are sorted and displayed in menu 412 may be based onthe likelihood for sharing scores or ratings, such as those describedabove, an alphabetical order, feedback from the presenter, and/orfeedback from participants and attendees. In another embodiment, options416, 418, 420 list additional content for sharing that was automaticallydetermined using the machine learning techniques further describedherein.

In some embodiments, no menu 412 is displayed. Rather, upon receivingthe selection of the share control, the conference management server 150automatically starts sharing the content that has been determined willbe shared using machine learning techniques.

FIG. 4C depicts a display screen and graphical user interface 400 whenthe User 130C chose an option from the menu 412. FIG. 4C has all thesame elements that were described for the FIG. 4A, except in response tothe User 130C's selection of Option 414, the content for sharing hasbeen shared. The participant indicators 406 are displayed to the rightside of the display 404 and a shared content 424 is displayed in thecenter of the display 404. The shared content 424 can show Document Afrom the menu 412 (e.g. the “Business plan” document). In someembodiments, other participants who are not the presenter can restrictaccess to the shared content 424 to other participants in the conferencesession. For example, User 130A can instruct the conference managementserver 150 to discontinue displaying the shared content 424 on a Userdevice 120E that is associated with a User 130E. This can be done usinga function that is accessible, for example, in share control 410function. The option to restrict the sharing of the content on otherparticipant devices can be assigned by the presenter or by the moderatorof the conference session to some participants. In another exampleembodiment the option to restrict displaying the shared content on otherparticipant devices can be automatically assigned by the conferencemanagement server 150 based on a participant's job title or position,role in an organization, involvement in creating the shared content 424,etc.

4.0 Procedural Overview

FIG. 5 is a flowchart that shows a method of intelligently sharingconference content, in an example embodiment.

At step 510, a share input is received from a first device correspondingto a participant of a conference session. The share input is any inputthat indicates that a content is to be shared. For example, aparticipant may select a “Share” control, such as a button of agraphical user interface that is displayed on a display screen of a userdevice 120A-120E, in order to indicate a desire to share content. Insome embodiments, the share input is a voice command or any otherindicator of the desire to share content that subsequently triggers asharing function. In the example of FIG. 1, the first device may be userdevice 120A-120E or any other general or specific purpose computer. Theparticipant may be the corresponding user 130A-130E associated with hisor her respective user device 120A-120E. The conference session is anyof video or audio conference session.

At step 520, the content for sharing is determined using user'shistorical, recent, and/or current communication information which mayinclude text data, audio data, and any other data associated with theuser as described in FIG. 3. Content is any form of content, such asfiles (e.g. document, slideshow, audio file, video file, etc.),hyperlinks, display screens of computing devices, particularapplication(s) running on computing devices, and so forth.

In some embodiments, after the user's share input is received, theconference management server 150 automatically detects which content islikely to be shared based on the participant's historical, recent,and/or current communication information. The content for sharing isdetermined using any type of communication information associated withthe participant. For example, the communication information may bee-mail messages, meeting invitations, attachments, chat messages, SMS orMMS messages, voicemails, real-time voice and/or video communication, orany other forms of communication information and other information aswas described above.

In some embodiments, the conference management server 150 evaluateshistorical or recent communication information. For instance, theconference management server 150 may retrieve stored communications thata participant was historically or recently involved in from a database170. The conference management server 150 may initiate transcription,optical character recognition (OCR), natural language processing (NLP),and/or machine learning techniques to identify keywords in thesecommunications. Keywords can be determined by the conference managementserver 150 based on a topic of the communication session, based on anagenda for the conference session or based on other information relatedto the conference session. In other embodiments, the conferencemanagement server 150 evaluates real-time conference communication forcommunication information that indicates which content to share. Forexample, if the conference management server 150 detects real-timediscussions between participants of a conference session that describeshow user sees development of a company in the ongoing fiscal year, whattargets should the company reach and what actions are needed from ateam, and the conference management server 150 can determine that thereare keywords “fiscal year,” “reach targets,” “results” using machinelearning, and similarly determine that the most relevant document tothese keywords is the “Business plan.” Consequently, this “Businessplan” document may be identified as the content for sharing that shouldbe shared with all participants.

In some embodiments, if a user selects a share button, the conferencemanagement server 150 automatically shares the content that the serverdetermines will be shared without any additional input from the user bycausing the content to be displayed in a display screen associated withthe user or any other users. In some embodiments, the share input fromstep 510 results in displaying one or more options corresponding to oneor more content for sharing in the display screen of the device. Forexample, the top three most likely files to be shared may be presentedas options for user selection in a display screen. In other embodiments,the share input results in the audible announcement of the one or moreoptions corresponding to one or more content for sharing. In someembodiments, the options for the user selection can be displayed only ona display associated with the presenter or the options for the userselection can be displayed on a display associated with the presenterand shared with other participants of the conference session to allowthe other participant(s) to offer to share from their devices bychoosing one or several options from the options for the user selection.The conference management server 150 tracks all inputs from theparticipants and stores available options in the database 170.

The content to be shared can be stored locally or remotely relative tothe first device. For example, the Document A that was ranked as mostlikely content for sharing in the menu 412 and placed at the top-mostposition can be stored locally on the presenters device (e.g. Userdevice 130C) or stored locally on a different device (e.g. User device130A) that belongs to another participant (e.g. User 120A) whom thepresenter worked with on Document A.

In some embodiments, the conference management server 150 makes thedetermination that the content for sharing is unavailable from the firstdevice (e.g. the User device 130C). In some embodiments, unavailablemeans completely inaccessible (i.e. —a document is not saved on thefirst device or otherwise unavailable to the first device). In otherembodiments, unavailable means digitally accessible, but not ideallysuited for sharing. For example, in some instances, the presenter doesnot have access to the most updated version of a document for sharing.In other instances, poor network connectivity makes it more efficient toshare content from a different device. Therefore, the conferencemanagement server 150 may make the determination that the content isotherwise unavailable to share from the first device.

At step 530, the conference management server 150 may subsequently makethe determination that the content for sharing is available from asecond device. The determination can be done based on a feedback thatparticipants provided in the step 520 or based on search conducted bythe conference management server 150 on all available locationsincluding participants devices, cloud storages, and so forth. Forexample, the User 130A sends feedback to the conference managementserver by clicking or otherwise choosing the Document A option 414 whenthe options for the user selection are shared with all participants. Theconference management server 150 can access the Document A stored in theUser device 120A to check if it available for sharing. In case of anyrestrictions that prevent the conference management server 150 fromsharing the Document A from the User device 120A, it can request thatthe User 130A allow access to the Document A for the conferencemanagement server 150.

At step 540, the content is shared during the conference session usingthe second device. The conference management server 150 determines thelikely content for sharing as described in FIG. 2 and FIG. 3 and at step520, the likely content for sharing is not available through a firstdevice (e.g. User device 120C) associated with the user who is sharing(such as presenter User 130C) but is available through a second device(e.g. the User device 130A) related to another participant (e.g. theUser 130A). The second device may be any device associated with theparticipants, as well as devices associated with users who did notattend the meeting. The second device may also be a server, such as alocal file server, cloud server, or any other server. In someembodiments, the second device is any third-party device that is notassociated with any participants of the meeting. In another embodiment,the conference management server 150 can determine that the seconddevice is a storage device that relates to a shared storage inside anorganization, a storage that relates to a participant who is not aparticipant of the conference session, a cloud storage outside theorganization, etc.

As described above, in some embodiments, the conference managementserver 150 stores a link to the likely content for sharing located onthe second device as a link in a database 170. The conference managementserver 150 retrieves the likely content for sharing from the seconddevice based on a command from the presenter sent through the firstdevice. In another embodiment, the conference management server 150 canstart sharing automatically based on a topic that the presenterannounces or based on a content that participants of a conferencesession are discussing at the moment.

In some embodiments, the presenter who is sharing the content from thesecond device can manipulate the likely content for sharing that islocated on the second device. For example the presenter can change aselection option of a particular file, change the content of the file,etc.

In another embodiment, the content is shared with a limited number orlimited list of participants in the conference session. The limitednumber or limited list of participants can be determined automaticallyby the conference management server 150 based on participant job titlesor positions inside an organization, involvement in the creation of thelikely content for sharing, security restrictions, based on access toconfidential information by the participants.

In some embodiment the second device from where the content is sharedcan be excluded from the limited number or limited list of participantswith whom the content is shared during the conference session.

FIG. 6 is a flowchart that shows a method of intelligently sharingconference content, in an example embodiment.

At step 610, all participants that will be participating in a conferencesession are identified. Identification can be done based on aninvitation for the conference session, based on a schedule of allpresenters, etc. The identification includes retrieving all availableinformation including, but not limited to a name, an email address,phone number, title in an organization, nickname in different onlinecommunication resources, usernames, social media contacts, LinkedInpage, etc. For example, the conference management server 150 candetermine all the information above by requesting user devices 120A-120Cfor identification information, which includes all the above. The userdevices 120A-120C can share with the conference management server 150the identification information based, for example, on saved logins todifferent services, communication resources, etc.

At step 620, a content for sharing is determined using communicationinformation specifically between the participants of a conference. Forexample, the conference management server 150, based on past, recent, orongoing communication as was described in relation to FIG. 2 betweenparticipants of the conference, determines a likely content for sharing.The conference management server 150 can access the devices of theparticipants of the conference, for example user devices 120A-120C toparse all types of participant communications to determine the likelycontent for sharing.

In some embodiments, the conference management server 150 can determineseveral likely contents for sharing that can be ranked based on alikelihood score. The determination can also be done using machinelearning techniques described in relation to FIG. 3.

At step 630, a share input from a first device is received. For example,a presenter (e.g. the user 130C) triggers a conference session sharingby clicking (or otherwise choosing) share control function 410 on thedisplay 404 on the user device 120C. In some embodiments, this is donethrough a browser. The conference management server 150, after receivinga signal from the user device 120C to start sharing the content,determines where the likely content for sharing is stored across allparticipants devices.

At step 640, the content for sharing is determined to be availablethrough the second device associated with a second participant. Forexample, the conference management server 150 determines that thecontent for sharing is available through a user device 120A associatedwith a user 130A, who is not the presenter.

At step 650, the content is shared during the conference session usingthe second device. For example, the conference management server 150retrieves the content from the second device where it is stored (e.g.user device 120A) and where the conference management 150 has access, bydefault or after receiving approval for such access from user 120A oruser 120C, and shares the content with other participants using the userdevice 120A.

FIG. 7 shows a diagram of an example conference management server 150,consistent with the disclosed embodiments. The conference managementserver 150 includes a bus 702 (or other communication mechanism) whichinterconnects subsystems or components for transferring informationwithin the conference management server 150. As shown, the conferencemanagement server 150 includes one or more processors 710, input/output(“I/O”) devices 750, network interface 760 (e.g., a modem, Ethernetcard, or any other interface configured to exchange data with thenetwork 140), and one or more memories 720 storing programs 730including, for example, server app(s) 732, operating system 734, anddata 740, and can communicate with an external database 170 (which, forsome embodiments, may be included within the conference managementserver 150). The conference management server 150 may be a single serveror may be configured as a distributed computer system including multipleservers, server farms, clouds, or computers that interoperate to performone or more of the processes and functionalities associated with thedisclosed embodiments.

The processor 710 may be one or more processing devices configured toperform functions of the disclosed methods, such as a microprocessormanufactured by Intel™ or manufactured by AMD™. The processor 710 maycomprise a single core or multiple core processors executing parallelprocesses simultaneously. For example, the processor 710 may be a singlecore processor configured with virtual processing technologies. Incertain embodiments, the processor 710 may use logical processors tosimultaneously execute and control multiple processes. The processor 710may implement virtual machine technologies, or other technologies toprovide the ability to execute, control, run, manipulate, store, etc.multiple software processes, applications, programs, etc. In someembodiments, the processor 710 may include a multiple-core processorarrangement (e.g., dual, quad core, etc.) configured to provide parallelprocessing functionalities to allow the conference management server 150to execute multiple processes simultaneously. It is appreciated thatother types of processor arrangements could be implemented that providefor the capabilities disclosed herein.

The memory 720 may be a volatile or non-volatile, magnetic,semiconductor, tape, optical, removable, non-removable, or other type ofstorage device or tangible or non-transitory computer-readable mediumthat stores one or more program(s) 730 such as server apps 732 andoperating system 734, and data 740. Common forms of non-transitory mediainclude, for example, a flash drive a flexible disk, hard disk, solidstate drive, magnetic tape, or any other magnetic data storage medium, aCD-ROM, any other optical data storage medium, any physical medium withpatterns of holes, a RAM, a PROM, and EPROM, a FLASH-EPROM or any otherflash memory, NVRAM, a cache, a register, any other memory chip orcartridge, and networked versions of the same.

The conference management server 150 may include one or more storagedevices configured to store information used by processor 710 (or othercomponents) to perform certain functions related to the disclosedembodiments. For example, the conference management server 150 mayinclude memory 720 that includes instructions to enable the processor710 to execute one or more applications, such as server apps 732,operating system 734, and any other type of application or softwareknown to be available on computer systems. Alternatively oradditionally, the instructions, application programs, etc. may be storedin an external database 170 (which can also be internal to theconference management server 150) or external storage communicativelycoupled with the conference management server 150 (not shown), such asone or more database or memory accessible over the network 140.

The database 170 or other external storage may be a volatile ornon-volatile, magnetic, semiconductor, tape, optical, removable,non-removable, or other type of storage device or tangible ornon-transitory computer-readable medium. The memory 720 and database 170may include one or more memory devices that store data and instructionsused to perform one or more features of the disclosed embodiments. Thememory 720 and database 170 may also include any combination of one ormore databases controlled by memory controller devices (e.g., server(s),etc.) or software, such as document management systems, Microsoft SQLdatabases, SharePoint databases, Oracle™ databases, Sybase™ databases,or other relational databases.

In some embodiments, the conference management server 150 may becommunicatively connected to one or more remote memory devices (e.g.,remote databases (not shown)) through network 140 or a differentnetwork. The remote memory devices can be configured to storeinformation that the conference management server 150 can access and/ormanage. By way of example, the remote memory devices could be documentmanagement systems, Microsoft SQL database, SharePoint databases,Oracle™ databases, Sybase™ databases, or other relational databases.Systems and methods consistent with disclosed embodiments, however, arenot limited to separate databases or even to the use of a database.

The programs 730 include one or more software modules configured tocause processor 710 to perform one or more functions consistent with thedisclosed embodiments. Moreover, the processor 710 may execute one ormore programs located remotely from one or more components of theconference management system 100. For example, the conference managementserver 150 may access one or more remote programs that, when executed,perform functions related to disclosed embodiments.

In the presently described embodiment, server app(s) 732 causes theprocessor 710 to perform one or more functions of the disclosed methods.For example, the server app(s) 732 cause the processor 710 to receiveconference information, such as conference participants, communicationsof the conference participants; determine, based on the receivedcommunications of the conference participants a likely content forsharing; determine where the likely content for sharing is stored; checkaccess to the likely conference for sharing, receive a trigger actionthat causes sharing the likely content for sharing with the participantsof the conference session and determine a list of a participant withwhom the likely content for sharing should be shared. In someembodiments, other components of the conference management system 100may be configured to perform one or more functions of the disclosedmethods. For example, user devices 120A-120E may be configured todetermine, based on communications of the conference participants, thelikely content for sharing, the likely content for sharing place ofstorage and the list of participants with whom the likely content forsharing should be shared.

In some embodiments, the program(s) 730 may include the operating system734 performing operating system functions when executed by one or moreprocessors such as the processor 710. By way of example, the operatingsystem 734 may include Microsoft Windows™, Unix™, Linux™, Apple™operating systems, Personal Digital Assistant (PDA) type operatingsystems, such as Apple iOS, Google Android, Blackberry OS, or othertypes of operating systems. Accordingly, disclosed embodiments mayoperate and function with computer systems running any type of operatingsystem 734. The conference management server 150 may also includesoftware that, when executed by a processor, provides communicationswith the network 140 through the network interface 760 and/or a directconnection to one or more user devices 120A-120E.

In some embodiments, the data 740 may include, conference informationreceived from user devices 120, profiles of users 130 such as contactinformation and communications of users 130. Data 740 may furtherinclude data used for determining a likely content for sharing. Forexample, data 740 may include the text data, the audio data and theother data as described in FIG. 3.

The conference management server 150 may also include one or more I/Odevices 750 having one or more interfaces for receiving signals or inputfrom devices and providing signals or output to one or more devices thatallow data to be received and/or transmitted by the conferencemanagement server 150. For example, the conference management server 150may include interface components for interfacing with one or more inputdevices, such as one or more keyboards, mouse devices, and the like,that enable the conference management server 150 to receive input froman operator or administrator (not shown).

1. A computer-implemented method for sharing conference content, themethod comprising: receiving a share input from a first devicecorresponding to a participant of a conference session, wherein theshare input is an indication for a content to be shared; determining thecontent for sharing based on communication information associated withthe participant, wherein communication information is a communicationdata exchanged by the participant with another user, wherein the contentis accessible from the first device and from a second device;determining that the content is unavailable to share from the firstdevice and determining that the content is available to share from thesecond device; and sharing the content via the second device withparticipants of the conference session.
 2. The method of claim 1,further comprising: determining that the content is unavailable from thefirst device.
 3. The method of claim 1, wherein determining the contentcomprises using machine learning.
 4. The method of claim 1, furthercomprising: determining that the communication information is associatedwith one or more other participants of the conference session; andwherein the second device is associated with the one or more otherparticipants.
 5. The method of claim 1, further comprising: identifyingthat the communication information is associated with one or morenon-participants of the conference session; and and wherein the seconddevice is associated with the one or more non-participants.
 6. Themethod of claim 1, wherein receiving the share input comprises receivinga signal indicating selection of a share control.
 7. The method of claim1, wherein receiving the share input comprises receiving keywordscorresponding to the content.
 8. The method of claim 1, wherein sharingthe content comprises causing to display the content through a browser.9. A non-transitory, computer-readable medium storing a set ofinstructions that, when executed by a processor, cause: receiving ashare input from a first device corresponding to a participant of aconference session, wherein the share input is an indication for acontent to be shared; determining the content for sharing based oncommunication information associated with the participant, whereincommunication information is a communication data exchanged by theparticipant with another user, wherein the content is accessible fromthe first device and from a second device; determining that the contentis unavailable to share from the first device and determining that thecontent is available to share from the second device; and sharing thecontent via the second device with participants of the conferencesession.
 10. The non-transitory, computer-readable medium of claim 9,storing a second set of instructions that, when executed by theprocessor, further cause: determining that the content is unavailablefrom the first device.
 11. The non-transitory, computer-readable mediumof claim 9, wherein determining the content comprises using machinelearning.
 12. The non-transitory, computer-readable medium of claim 9,storing a second set of instructions that, when executed by theprocessor, further cause: determining that the communication informationis associated with one or more other participants of the conferencesession or one or more non-participants of the conference session; andwherein the second device is associated with the one or more otherparticipants or one or more non-participants.
 13. The non-transitory,computer-readable medium of claim 9, storing a second set ofinstructions that, when executed by the processor, further cause:enabling the first device to control the content, which is shared usingthe second device.
 14. The non-transitory, computer-readable medium ofclaim 9, wherein receiving the share input comprises receiving a signalindicating selection of a share control.
 15. The non-transitory,computer-readable medium of claim 9, wherein receiving the share inputcomprises receiving keywords corresponding to the content.
 16. Thenon-transitory, computer-readable medium of claim 9, wherein sharing thecontent comprises causing to display the content through a browser. 17.A system, comprising: a processor; a memory operatively connected to theprocessor and storing instructions that, when executed by the processor,cause: receiving a share input from a first device corresponding to aparticipant of a conference session, wherein the share input is anindication for a content to be shared; determining the content forsharing based on communication information associated with theparticipant, wherein communication information is a communication dataexchanged by the participant with another user, wherein the content isaccessible from the first device and from a second device; determiningthat the content is unavailable to share from the first device anddetermining that the content is available to share from the seconddevice; and sharing the content via the second device with participantsof the conference session.
 18. The system of claim 17, wherein thememory stores further instructions that, when executed by the processor,cause: in response to receiving the share input, causing to display, ina graphical user interface of the first device, one or more contentoptions for sharing; receiving a selection input for one of the one ormore content options; and wherein sharing the content is in response toreceiving the selection input for the content option.
 19. The system ofclaim 17, wherein the communication information associated with theparticipant comprises audio data or text data.
 20. The system of claim17, wherein the content is shared between a limited list of conferenceparticipants.
 21. The system of claim 18, wherein the one or morecontent options for sharing is ranked based on likelihood for sharingscore.
 22. The system of claim 18, wherein the selection input for oneof the one or more content options is done automatically based onmachine learning.
 23. The system of claim 17, wherein sharing thecontent comprises causing to display the content through a browser. 24.The method of claim 1, wherein the unavailability is based on networkconnectivity.
 25. The method of claim 1, wherein the unavailability isbased on different versions of the content being accessible from thefirst device and the second device.